Category: Dynamics 365

Bug! Bug ! Bug ! Can’t resolve a case

Hello Readers

We found a major issue with Unified Interface Business Process Flows. Don’t know if it can be termed as a Bug, but had to make the title catchy 😀

Description- Following are the details:

  • BPF Name: Phone to Case Process
  • Stage: Resolve
  • Field: Resolve Case (Clicking this field opens the case resolution form)
  • Field Values: Mark Complete and Closed

Web Client/Classic UI Behaviour

Following screenshot is from classic UI

Clicking on ‘Resolve Case’ opens the case resolution form, as shown below:

Unified Interface Behaviour

All fields on BPF appear except for ‘Resolve case’ which means you have to the “RESOLVE CASE” button on ribbon.

Alternative: Create a custom field, option set or two options until Microsoft fixes this issue. Trigger the “RESOLVE CASE” button action on change of your custom field.

Note: I did read Dynamics 365 for Customer Engagement Readme But it talks about limitations of Action Steps of BPF and not Data Steps of BPF.

Hope Microsoft will fix it soon.

Happy CRMing!!

#D365 #Dynamics365 #CRM # MSCRM #BusinessProcessFlow #Bug #Microsoft

Update a lookup from a text field (No code solution)

Hello Readers

We have many times faced this scenario; of updating a lookup field from a text field. I will be showing you how to do this without writing a single line of code, with the help of MS Flows.

Scenario: I have a custom entity ‘geography’ where I am storing all my post codes. This custom entity is also related to users/Salesperson. On my contact form there’s a reference field of Geography (Lookup) and Text field is Address 1: ZIP/Post Code. Now based on what is filled in the text post code field, I want to auto-populate geography so that I can further use it for salesperson assignment.

Let’s see how we can achieve this:

Step 1: Log on to flows.microsoft.com

Step 2: Click ‘My Flows’

Step 3: Click new and create from blank

Step 4: Select a trigger for your flow to execute

Step 5: Select the instance/Org of CRM and specify the entity

Step 6: Click on new step and select ‘condition’

I have entered a condition as ‘if Address 1 ZIP/Post code contains data’

Step 7: After you have entered condition, automatically a Yes and No branch will pop up. Under the Yes branch select what would you like to find. Basically asking flow to look at the list of geographies (custom entity for post code) to find if the Address 1: ZIP/Post code entered is found in the list. That’s why I have selected list records

Step 8: Specify the instance, entity and ODATA query. In my case the query is “name of the geography is equal to Address1:ZIP/Post code”. I know it sounds like a code but its not. You just have to know schema name of the field of the records you want to list. e.g. name eq ‘Address1:ZIP/Post Code’

Note that eq means equal. And I am using Address 1:ZIP/Post code as a dynamic expression and not query.

Now click on update a record

Step 10: Again select the instance, entity name and unique identifier of record. In my case ‘contact’

Step 11: The end result should be as shown below. Now click save and test your flow.

This is absolutely amazing coz we don’t need code to do that anymore now.

Hope this helps.

Happy CRMing!

3 INGREDIENTS TO TAKE YOUR PORTAL TO THE NEXT LEVEL – PART III

Read Part II

Third Ingredient: Live Chat

Being responsive to your customers and prospects is very important. Installing Live Assist from Café X certainly helps both your Agents and Customers.

Examples: Live Chat

Prerequisites: You must have the following available in your D365 instance-

  1. Live Assist Solution Installed
  2. Licenses for Café X Live Assist

Scenario: I want to enable my customers to be able to chat with the Agents about shipment delays or any other issues.

Step 1: Installing Café X Live Assist

Go to D365 Admin Centre>>Applications>>Live Assist>>Manage

Manage will take you to Set up Live Assist Page>>Select the instance of your D365 CRM here

Accept the T&Cs and submit then wait for solution to be imported.

Once it’s done, you will see the ‘Live Assist’ Tile on your D365, as shown below:

Click on Live Assist>> Administration>> Enter Details>>Confirm & Authorise

Select an option, if you want to purchase or run a trial:

Click on ‘Get Started’ on the top right corner and then click ‘Start’

Copy the snippet

Note: Before pasting the snippet in D365 Portal Config, remove ‘ and ’ from your snippet

Go to Portals>>Web Templates>>Header and paste the snippet just before where it is ending (this is not mandatory); just paste the snippet anywhere before </script>. Save the form.

And that’s all, you can go to your portal and refresh it. Now you will see a ‘Live Chat’ pop up

Click on Live Chat

User/Agent logged in to D365 can pick up this chat and see all the stats related to it.

Hope this helps.

Happy CRMing!

3 Ingredients to take your Portal to the Next Level – Part II

Read Part 1

Second Ingredient: Charts

Customers logged into the portal always expect easy Interface and better visibility of their orders and its status.

Examples:

Order Status

Shipment Status

Refund Status

Ticket Status

Scenario: I want to show consignments of a customer by consignment status.

Prerequisites: You must have the following available in your D365 instance-

  1. System View of your entity and its GUID
  2. Chart for your entity and its GUID

To get help on getting GUID of a chart and view, visit https://docs.microsoft.com/en-us/dynamics365/customer-engagement/portals/add-chart

Step 1: After completing the above listed prerequisites, go to Navigation>>Portals>>Entity List as shown below:

Step 2: Add entity list of the desired entity to be shown as chart and make sure you have selected the correct System View

Step 3: Replace the following text with the correct GUIDs of view and chart

{% chart id:”Enter GUID of the Chart here” viewid:” Enter GUID of the View here” %}

Step 4: Login to the portal as an admin and click edit on the corresponding page. I am doing it for ‘My Consignments’

Step 5: Select the correct entity List and then click on ‘Language Content’ tab

Step 6: Paste the text from “Step 3” here under Language Content and then click save

All done, following is what your customers will see on login.

Hope you find this helpful.

Happy CRMing! Read Part III

3 Ingredients to take your Portal to the Next Level – Part I

First Ingredient: Inserting Maps

Hello Readers

We all have been asked a question at least in one implementation that can we show a map on Portals. Well this blog is a step by step process on how to show a map for a D365 object on portals.

Examples:

Store Locator

Shipment Tracker

Scenario: I want to show In-Transit consignments of my company on a map of my Portal when the customer logs onto Portal.

Prerequisites: You must have the following available in your D365 instance-

  1. Entity which you want to show on maps
  2. Entity must have the following two fields:
    1. Latitude
    1. Longitude
  3. Bing Map/Google Map API/Credentials

Step 1: After completing the above listed prerequisites, go to Navigation>>Portals>>Entity List as shown below:

Step 2: Create new entity list for the corresponding entity; I am using a custom entity called “Consignment”.

Type a name, map the entity name, select the home page of your portal and select a view respectively, as shown below:

Step 3: Under the ‘Map View’ tab, check mark “Map Enabled”

Select your Latitude and Longitude fields

Select a Map type, I am using Bing maps

In the credentials, enter the key generated by Bing Map for D365. Check the following URL if you need help with Bing Map key generation:

https://docs.microsoft.com/en-us/bingmaps/getting-started/bing-maps-dev-center-help/getting-a-bing-maps-key

Step 4: Now login to your Portal as Admin and edit the desired page where you want to show maps and select the entity list you created above under ‘Entity List’ lookup of Portal edit page.

Save the page.

And that’s all, see the result below:

Hope you find this helpful.

Happy CRMing! Read Part II